You should keep a record of all the meetings of trustees. These records are called ‘minutes’. Minutes are the evidence about what was agreed by the trustees during their meetings.
The minutes should record the following information:
The minutes of a meeting should be circulated to all trustees as soon as possible after each meeting. They should be signed (after they are approved at the following meeting) and kept in a file (either physical or online).
The Charity Commission provides detailed guidance on Charities and Meetings.
Check out NCVO’s guidance on maintaining good governance in your charity
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